Property & Grounds Annual Report Fiscal Year 2020-2021:
The Property and Grounds Committee (P&G) manages day to day upkeep of buildings and oversees grounds maintenance for the Monthly Meeting. In addition to routine maintenance, P&G also engages in minor improvement projects. Larger improvement projects come under the stewardship of the Trustees of Third Haven. In the fiscal year ended Sixth month, 2021, the committee completed several long-term projects.
New doors and hardware were locally fabricated and installed on the Brick Meeting House, replicating the original doors. Door handles are now located at an appropriate height. The exterior has been cleaned and painted where needed, including the door jambs. The interior foyer and restroom have been painted and the area has been decluttered for a welcoming entrance. First floor windows can now be opened.
Property and Grounds members have assisted the work of the Trustees for comprehensive preservation of the Old Meeting House. Ancient plaster with historic graffiti is stabilized in the attic and the attic is now clean. Windows are being carefully repaired and repainted sash by sash. Grading and drainage problems around the building have been corrected in the past week.
Property & Grounds installed the Peace Pole with a hinged mounting base that allows for future maintenance. It was dedicated to Ralph Young in June. First Day School families helped plant flowers that symbolize peace around the pole which was created, carved, and finished by Jenn Kuhn of the Chesapeake Bay Maritime Museum.
On the grounds, storm damage and routine pruning of major trees were a large expense. Barring severe weather, major tree work is completed and should not be needed again until 2025. Rejuvenation pruning of the rhododendron by the Brick Meeting House has improved light and air on the building wall where moisture has been an issue. Regrowth is healthy. Once dormant, rhododendron encroaching the driveway and ramp will be relocated to the native planting border to screen the view of apartments. P&G member and Caretaker Clay Owens did extra grounds preparation for summer camp week and for a grounds tour.
Our budget was $34,100. We exceeded it by $166.
For the coming year the committee is focused on improving accessibility into and between buildings. We also continue with a project to record and consolidate past maintenance records. The committee holds two major Clean Up Days per year. We thank members and attenders who are led to help with grounds care on Clean Up Days and in other ways throughout the year. The next Clean Up Day is December 4th, 2021.