Facilities Use 2025 Annual Report:
Facilities Use Committee Members: Larissa Kitenko, Clerk
Third Haven Friends Meeting continues to provide a quiet, reflective space for the Meeting’s activities, Members’ outside activities; and occasionally, the meetings of non-members. The primary purpose of the buildings is to accommodate the needs of the Meeting. Therefore, all Meeting activities have scheduling priority over any other group when a conflict arises. Third Haven Meetings are being held in-person, hybrid format, or via Zoom. Scheduling on the new Google Paper Calendar is syncing with on-line calendar (within a few days); Members are notifying Facilities Committee or leaving messages (kitchen phone) with plans for meeting times, Weddings, or Memorials. This ensures that each usage has reserved space and/or on-line time.
The current system of categorizing meeting/event types has been working well and should be continued. This is listed on the webpage.
Donations have been forwarded by Facilities Comm/Friendly Presence to our Treasurer along with the event, date.
Recommendations from the Risk Control Consultant from Guidone Insurance to the Trustees (Sept 2022), P & G Comm, and Facilities Comm discussed these Safety Issues that applied to use of our buildings and property. These recommendations have been included in the agreement document that prospective non-Member users of our property sign, viz., the need for a Certificate of Insurance or a signed Document that holds “Third Haven Harmless”.
We make a distinction regarding the need for a COI as follows:
- Organizations using Third Haven buildings to conduct their normal business
- Third Haven Members who are hosting an event that may include Non-members;
- (no need for COI) individuals/organizations that are invited by a Member to learn about Quakerism, its history, its role in this country/our community, and its approach to everyday life as well as the spiritual life.
Facilities Revenue 2025 Calendar Year—$1736 (yr 2024 was $7219)
For 2025 - Trial Google Monthly Calendar: seems to be successful and it will be continued. Thank you to the Meeting. Generally, Common Room usage for meetings in descending order: Wednesdays (busiest), Thursdays, Fridays, Sundays (FDS, Hospitality), Saturdays (occasional meetings/Memorial/Wedding Services), Mondays (fewer occasional meetings), Tuesdays (few meetings scheduled)
Usage included: Many Planning Committees, Spiritual Journeys, Relating to Differences, Thursday AM Men's Group, FDS Summer Mindfulness Camps, Tree Succession meetings, Ceci Landscapes, THFM Committee Meetings, Moccasins Across America, Bayleigh Chase Residents, A Member's Tombstone Placement & Service, Old Salem Museum Tour, League of Women Voters, and Carriage Shed Sale,
Discussion covered explanation of Certificate of Insurance for liability. The more closely aligned to the business of the Meeting, the less the need of COI. If people are not in an affiliated group, they individually sign waivers holding Third Haven harmless. Further questions may be directed to Ben Tilghman, Bill Lane or Larissa Kitenko